Policies & Procedures

All campers should come to Camp Encore ready for a fun, fast-paced adventure through the arts. Campers will be provided with a drawstring backpack, refillable water bottle, and pencil on their first day. Campers are welcome to use their backpack throughout the week to bring anything they may need from home (socks for dance, healthy snacks, lunch, etc.). We ask that campers refrain from bringing gum, candy, toys, electronic games and tablets to camp. If they must bring a cell phone, we request that it remain on silent and inside the camper’s bag during classes. The Cathedral Arts Project (CAP) and St. John’s Cathedral are not liable for any lost or stolen items. Camp Encore is open to all children regardless of race, religious affiliation or ethnic origin.

 

BEHAVIOR

Kindness and courtesy are expected from all campers. If a camper does not show respect for other campers, staff, supplies or the Cathedral, or disobeys the rules, he or she will be suspended for the day and parents/guardians will be contacted. If the behavior persists, the camper will be asked to leave the camp until the following year. Fees for the session or following sessions are nonrefundable if your camper is dismissed due to behavior.

 

DRESS CODE

Campers are encouraged to wear comfortable clothing and be prepared to get a little messy. Comfortable pants, gym shorts, sneakers and socks are preferred so students have a wide range of motion. Please avoid flip flops or sandals without ankle straps, crop tops or spaghetti strap tank tops. Campers should also bring a pair of socks each day for dance class. Jackets/sweaters must be clearly labeled with the camper’s name.

 

CANCELLATION

In case of illness or family emergency, a refund of camp fees will be granted, less a $50 deposit, only if CAP is notified in writing of withdrawal at least 5 business days prior to the start of the session. Notification of withdrawal after this deadline will result in loss of all fees paid. Notification of cancellation should be sent to kristin@capkids.org.

 

DROP-OFF AND PICK-UP

Please drop off your camper no earlier than 8:45 a.m. each day. On the first day of camp, please park in the dirt lot at the corner of N. Market and E. Ashley streets directly behind the Cathedral and accompany your camper to check-in.

For both drop-off and pick-up, travel East on E. Church St. and turn right on Shields Place (between the Cathedral and the playground). Camp staff will be present to check your camper in and out each day.

Campers must be picked up between 3:30 and 3:45 p.m., or 5:30 and 5:45 p.m. if in extended day. There is a $15 penalty for any camper picked up later than the designated times.

Campers may leave the premises only with individuals who have been authorized ahead of time by the parent/guardian who enrolls them in the program.

 

Waiver of Liability

I agree and acknowledge that I hereby freely and fully release the Cathedral Arts Project, the Board of Directors of the Cathedral Arts Project, and the Cathedral Arts Project’s members, owners, employees, instructors, successors, assigns, heirs, parents, subsidiaries, affiliates, representatives, officers, directors, partners, employees, and agents (the “Released Parties”), from and against all loss, liability, claim, damage (including incidental and consequential damages) or expense whether or not involving third party claims, arising directly or indirectly from, or in connection with, the student’s participation in the program including, without limitation, any claim that arises by reason of accident, illness or injury or any other consequences arising from the camper’s participation in the summer camp, even if said injury is a result of negligence, active or passive, on the part of the Released Parties.

 

MEDIA RELEASE

I authorize the photographing and/or videotaping of my camper while enrolled in the summer camp. In addition, I authorize the Cathedral Arts Project and its officers, directors, employees, agents and partners to publish said photographs and/or videos, as well as the camper’s name and achievements, in newsletters, social media, videos or other media during or after the time the camper is participating in the summer camp. All photographs and video files shall remain the property of CAP.

I authorize the display, exhibition or publication of my camper’s work created during or after their participation in the summer camp by CAP, including without limitation in any of their or their officers, directors, employees, agents and partners’ publications, displays or productions, as well as in social media, press releases or news articles for the local or national news media.

 

Medications and Emergencies

I authorize CAP to distribute medications such as an inhaler, epi pen, etc. as indicated by the parent/guardian during the hours of the summer camp. Camp staff will not distribute aspirin.

I acknowledge I must provide pre-packaged medication and include my camper’s first and last name, name of medication, dosage and the date and time it should be administered to my camper. In the event of a life-threatening condition, campers may be allowed to carry and self-administer necessary medications if approved by a parent/guardian (ex. inhaler, epi pen, etc.).

I understand that I will be notified in the case of a medical emergency involving my camper. If I cannot be reached, I authorize CAP to call a doctor and provide necessary medical services, including transportation by Emergency Medical Services, in the event my camper is injured or becomes ill. I understand that CAP and the Cathedral will not be responsible for the medical expenses incurred, but that such expenses will be the responsibility of the parent/guardian.